The administrative work never stops. Most small businesses let it pile up. Now you don't have to.
The CyberWarrior Back Office Digital Worker handles your document processing, workflow automation, deadline management, and administrative operations. Flat $2,500/month. No hiring. No training. No long-term contracts.
The problem most small businesses never solve
Back office work is invisible until something goes wrong. A missed deadline. A document that never got processed. A compliance requirement that slipped through. By the time the problem surfaces, the damage is already done.
Hiring an administrative coordinator runs $40,000–$55,000 a year and still leaves gaps. Manual processes are slow, error-prone, and dependent on whoever happens to be available. When that person is out, everything backs up.
Most small businesses manage by staying just ahead of the backlog. That's not a system. It's a risk.
What your Back Office Digital Worker team does
This isn't a workflow tool you configure yourself. It's a fully operated service: AI handling the volume and repetition, experienced operations professionals providing oversight, managing exceptions, and keeping your processes running cleanly.
Document Processing
Documents are ingested, classified, and routed automatically. Data is extracted from forms, invoices, and reports with 95%+ accuracy. Everything is validated against your business rules and filed correctly. No backlog, no manual data entry bottlenecks.
Workflow Automation
Multi-step approval workflows run without manual hand-holding. Tasks are assigned, tracked, and escalated if they stall. Status notifications go out automatically. Your team focuses on decisions, not on chasing status updates.
Deadline Management
Every compliance deadline, filing requirement, and recurring obligation is tracked. Reminder sequences go out at 30, 15, 7, 3, and 1 day before each deadline. Nothing gets missed because someone forgot to check a calendar.
Compliance Documentation
Audit trails maintained for every transaction. Required document checklists tracked and enforced. Policy acknowledgments coordinated. Compliance status reported monthly so you're always ready if someone asks.
How it works
Back office operations run on volume and consistency. The work is predictable, but doing it correctly every time, at scale, without gaps, is where most small businesses struggle.
AI handles the execution: document intake, data extraction, workflow routing, deadline tracking, all running continuously without manual intervention. Experienced operations professionals monitor accuracy, handle exceptions, and ensure your processes stay compliant.
The result is the combined output of two full-time administrative coordinators, delivered for a fraction of what one would cost to hire.
What you can expect
| What We Deliver | Target |
|---|---|
| Document processing turnaround | Within 24 hours of receipt |
| Data extraction accuracy | 95%+ |
| Deadline reminder delivery | 100% on schedule |
| Workflow cycle time reduction | 40%+ vs. manual baseline |
| End-of-week backlog | Zero |
| Exception rate | Under 10% of transactions |
| Compliance documentation completeness | 100% |
| Administrative task on-time completion | 95%+ |
Every client receives a weekly operations report covering documents processed, accuracy rates, deadline status, and any exceptions flagged.
Pricing
$2,500/mo
Two full-time administrative coordinators would run $80,000–$110,000 a year before benefits. A Back Office Digital Worker delivers that same combined output for $30,000 a year, with no sick days, no coverage gaps, and no backlog carried over from last week.
How to get started
Getting up and running takes less than 30 days.
Discovery Call (30 min)
We learn your document types, workflows, and compliance requirements.
Proposal Review (24–48 hours)
We confirm scope, map your workflows, and build your deadline calendar.
Agreement
Month-to-month service agreement, digital signature.
Onboarding Kickoff (within 5 business days)
System access, document templates, workflow configuration.
Go-Live (within 30 days of signing)
Full back office operations begin.
Discovery Call (30 min)
We learn your document types, workflows, and compliance requirements.
Proposal Review (24–48 hours)
We confirm scope, map your workflows, and build your deadline calendar.
Agreement
Month-to-month service agreement, digital signature.
Onboarding Kickoff (within 5 business days)
System access, document templates, workflow configuration.
Go-Live (within 30 days of signing)
Full back office operations begin.
Also available
Each Digital Worker role is $2,500/month on the same month-to-month terms.
Marketing
Content creation, social media, email campaigns, demand generation
Sales
Lead response, follow-up sequences, calendar booking, CRM management
Support
24/7 customer support, ticket triage, FAQ resolution
IT & Cyber
24/7 managed detection and response, help desk, endpoint protection, patch management
Ready to see what a Digital Worker can do for your business?